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Pass It On – Outdoor Mentors
Director of Administration & Operations
Job Description & Expectations
Application Deadline: July 31, 2026
OVERVIEW
Join a Growing National Conservation Organization
Outdoor Mentors is one of North America's fastest-growing nonprofit conservation organizations dedicated to introducing youth and young adults to hunting, fishing, and the outdoors through safe, mentored outdoor experiences. We work with other conservation organizations, state fish and wildlife agencies, corporate partners, foundations, landowners, and thousands of volunteers to build a sustainable mentoring program that connects young people with caring adult mentors while fostering a lifelong appreciation for hunting, fishing, wildlife conservation, and our natural resources. Just as importantly, our outdoor mentorship programs help young people build confidence, develop leadership and life skills, improve their physical and mental health, and form meaningful connections with the natural world that can positively influence them for a lifetime.
As our organization continues its rapid national expansion, we are seeking an experienced, highly organized, and motivated Director of Administration & Operations to lead and strengthen our administrative infrastructure whilesupporting our Chief Executive Officer, Board of Directors, and staff. This is an outstanding opportunity for an experienced professional who enjoys building systems, improving organizational efficiency, and helping a mission-driven organization grow.
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-Time (40+/- hours per week)
Location: Wichita, KS (Primarily Remote)
Expected Start Date: Aug. 15-31, 2026
Position Summary
The Director of Administration & Operations serves as the administrative leader of Outdoor Mentors, providing executive-level support to the Chief Executive Officer while overseeing the organization's human resources, administrative operations, governance support, and internal business systems.
The successful candidate will play a central role in ensuring the efficient day-to-day administration of the organization while developing scalable systems and procedures that support Outdoor Mentors' continued national growth. As part of the organization's succession plan, this position will assume many of the administrative and operational responsibilities currently managed by the Director of Development Services.
As Outdoor Mentors continues to grow, the Director of Administration & Operations will supervise future administrative staff and help build the organization's administrative department.
Primary Responsibilities
Responsibilities include, but are not limited to:
Executive and Board administration
Human resources administration
Payroll and employee benefits coordination
Financial and business administration
Organizational compliance and risk management
Banking, insurance, and vendor coordination
Administrative support for staff and leadership
Development and implementation of organizational policies and procedures
Administrative support for fundraising events, Board meetings, and organizational activities
Continuous improvement of organizational systems and administrative processes
Qualifications
The ideal candidate will possess:
Bachelor's degree in business administration, nonprofit management, human resources, public administration, or a related field (or equivalent professional experience).
At least five years of progressively responsible experience in executive administration, business administration, nonprofit management, human resources, office management, or a related field.
Outstanding organizational, communication, and project management skills.
Exceptional attention to detail and the ability to manage multiple priorities.
High standards of professionalism, integrity, confidentiality, and sound judgment.
Strong proficiency with Microsoft Office and common business software platforms.
The ability to work independently while collaborating effectively with staff, leadership, the Board of Directors, and external partners.
Experience working with nonprofit organizations and Boards of Directors is highly desirable.
Location
This is a primarily remote position; however, applicants should reside in or be willing to relocate to the greater Wichita, Kansas, area.
While much of the work may be performed from a home office, regular access to the Wichita area is essential. Wichita serves as the administrative hub for Outdoor Mentors and is home to organizational storage facilities, numerousfundraising and program events, key staff members, Board leadership, and important organizational partners. Periodic in-person meetings and event support will be expected.
Occasional travel outside theWichita area will also be required.
Compensation & Benefits
Salary will be commensurate with education, qualifications, and experience. Outdoor Mentors offers a competitive benefits package, including:
Employer-matched 401(k) retirement plan (5% match with immediate vesting)
Monthly medical insurance allowance
Paid vacation and holidays
Flexible remote work environment
Professional development opportunities
How to Apply
Applicants should submit the following materials:
Cover Letter
Curriculum Vitae (CV) or Resume
List of three professional references
Please combine all application materials into a single PDF document.
Applications should be submitted no later than July 31, 2026. Application materials should be emailed to:
Dr. Scott Petrie
Chief Executive Officer, Outdoor Mentors
Please include "Director of Administration & Operations Application" in the subject line.
Who we are
Outdoor Mentors is a national 501(c)(3) nonprofit organization dedicated to impacting and enriching lives by passing on outdoor traditions through mentorship. Our mission is to reverse the decline in participation in hunting, fishing, shooting sports, trapping, and conservation by connecting youth and families with volunteer mentors who share their passion for the outdoors.
Through partnerships with landowners, conservation organizations, schools, agencies, and volunteers, we provide hands-on outdoor experiences that build skills, confidence, and a lifelong appreciation for our outdoor heritage. In 2025, we hosted 879 mentoring events, served 1,698 youth, and provided more than 10,932 hours of mentorship, creating meaningful opportunities for young people to connect with the outdoors and conservation.
Equal Opportunity Employer
Outdoor Mentors is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all qualified individuals are encouraged to apply.
Join us as we build the next generation of hunters, anglers, conservationists, and outdoor leaders.
Confidential inquiries regarding this position are welcome prior to submitting an application.
